Collecting Policy

Collecting Scope

University Records

  • University offices and academic departments
  • Administrative and academic committees
  • Campus-wide initiatives
  • Constituent institutions and affiliates

University Publications

  • Newspapers, newsletters, and serials
  • Books published by the University, its departments, and its faculty
  • Scholarly journals
  • University websites, blogs, and e-newsletters
  • Promotional material and ephemera, such as posters, announcements, programs, flyers, and objects (e.g. t-shirts, buttons, pins, and medals)
  • CDs and DVDs

Dissertations, Theses, and Books Written by Alumni

  • Student dissertations and theses
  • Books published by Alumni (referred to as Jeffersoniana)

Personal and Faculty Archives

  • Faculty archives
  • Senior administrator archives
  • Student and Alumni biographical material

Associated Organization Records

  • Student clubs and organizations
  • Alumni clubs and organizations
  • Employee clubs and organizations

Historical Materials

  • Books and publications about Jefferson
  • Records and other materials collected or created by non-Jefferson individuals and groups that enhance our knowledge of Jefferson history and Jefferson's role in the community

Rare and Exceptional Collections

  • Some materials were purchased or donated to the Archives that have sufficient historical, legal, fiscal, developmental, or informational significance to warrant their long-term placement in the TJU Archives & Special Collections

Out of Scope

Rejected Donations

If a donation is rejected the TJU Archives & Special Collections will attempt to provide a list of more suitable archives, museums, or special collections to consider. The following are reasons why a donation might not be accepted:

  • Material is outside of our collecting scope.
  • Duplicates already exist in the collection.
  • Material is damaged, moldy, or in other poor condition. If this is the case we may seek conservation funding before accepting the donation.
  • Donation is too large and could not be properly stored.
  • Material is better suited to the general library collection.
  • Material is offered as a "conditional gift" or "permanent loan."


If material is later found to be outside of our collecting scope, it will be sent to a different institution, destroyed, or returned to the donor.