Kick off 2019 with LabArchives

The following message comes from the Jefferson LabArchives Project Team and was updated on February 26, 2019.  

LabArchives, the electronic research notebook, became available to Jefferson research and education communities in September. Since then, 433 users have recorded 112,788 activities in 684 notebooks! IS&T has conducted site surveys for 56 labs, and the Center for Teaching & Learning hosted 11 training sessions with 209 attendees.

Not yet using LabArchives in your classroom or lab? Sign up for a webinar training to get started! View available dates and sign up here.

Have you implemented LabArchives? If so, please let us know how it’s going.

Call for Volunteers

Many people find it easiest to learn by example. We’re looking for volunteers willing to demonstrate how they are using LabArchives. For inspiration, watch demonstrations and get useful tips from two of Jefferson’s testers, graduate student Christine Fisher and Neuroscience Assistant Professor Timothy Mosca, PhD. When you’re ready to volunteer, contact


The LabArchives Project Team
Teresa Edge
Jessica Gutierrez
Gary Kaplan
Mike Suda
Theodore Taraschi, PhD

FAQs about LabArchives

What is the storage limit?

There is no limit to the total amount of data in your notebook. However, each file must be less than 15GB, and files larger than 250MB are not indexed for searching. Use tags and the description field to improve findability. These large files are stored in Jefferson’s institutional Box account and will display with a generic Box icon. Folder Monitor has a 250MB per file maximum. 

Is there a budget for tech upgrades?
We are currently conducting a needs assessment.

Can I scan in paper notes?
Yes, you can scan or take pictures of paper notes. Do so as soon as possible. These notes won’t be searchable, so it is especially important to use clear folder and page organization, naming conventions, and tagging.

If you’re creating content digitally, you may benefit from setting up Folder Monitor to automatically upload files to your notebook.

If you’re using software that doesn’t currently have LabArchives integration (see the list of partner applications and integrations), email a feature request to

Is there a Folder Monitor for Linux?
Versions of Folder Monitor are available for Windows and Mac, but not currently for Linux. To request this, email

Can Folder Monitor mirror my complex folder/subfolder structure?
Yes, in the Upload Rule Editor > Sub-Folders > select Map to create and maintain LA Destination sub-folders that match Local Sources sub-folders.

Is it possible to permanently delete files?
The ability for users to permanently delete files has been turned off. However, if there is a file that a user must have deleted, he or she can email the site administrator at

Are multiple users able to update the electronic resource notebook at the same time, and if so, how will the changes be synched and displayed in the notebook for each user?
For rich text entries, widgets, headings, and plain text entries, users cannot simultaneously edit the same entry at the same time. While a user is working on an entry, it will lock, preventing another user from editing that entry. Other users will see those edits as they save, and users can edit other entries in the page or notebook. Once the editing user saves the entry, it will immediately unlock, and others will be able to edit. See the knowledge article for a video and further explanation on entry locking.

What kinds of situations call for page signing?
Page signing is required before running an experiment to get approval that a procedure meets safety requirements.

Are the LabArchives training sessions being recorded?
Yes, they are stored in the Jefferson Users notebook in the Webinar recordings folder. If you need access, contact

Other questions?
The LabArchives Project Team would be happy to help. Contact us at