Jefferson Electronic Research Notebook (ERN)

In most cases, LabArchives will satisfy all requirements for a funding agency or department. For more detailed information please visit their Knowledgebase article LabArchives is Compliant with…. or contact LabArchives Support.

Your name and email address are established via the Jefferson Single Sign-on system and is your campus key/password. These are your credential to access the Jefferson LabArchives product for free.

You can share your notebook with someone outside of Jefferson, however they will not have a Jefferson Campus Key. You may not transfer ownership of this notebook to the external collaborator, and they will not be able to copy this data to another notebook.

For security, public sharing and DOI creation are disabled at Jefferson. DOIs can be created upon request. Instructions on how to create a request. To discuss intellectual property before making information public, contact theJefferson nnovation. If you have further questions or concerns, please contact the Office of Research Conduct & Compliance (215) 955-3900.

While you may download your notebook to offline HTML, or as a PDF, it is generally recommended that you transfer ownership of your notebook to another Jefferson ERN user. For more information on taking data research with you, please contact Theodore Taraschi, PhD or Jessica Gutierrez at 215-955-3900.

You may not permanently delete your notebook. You can rename the notebook, or hide the notebook, from the drop-down list in the Notebook Manager.

Please contact the Office of Research Conduct & Compliance for more information and guidance. 215-955-3900 or send an email to LASupport@jefferson.edu

Prinicipal Investigators (PI) should own the notebooks by Jefferson's Policy 500.03*.  In most cases, permission is giving to Lab Managers as administrator to share the notebook with the members of the lab. 
*Policy available through the Jefferson Network ONLY

LabArchives is cloud-based, meaning that you may access the Jefferson ERN through most updated browsers for Mac and PC. Users generally have the best experience accessing LabArchives from an updated version of Google Chrome, Safari, or FireFox. You can also access your notebooks using the mobile app for Android and IOS Devices.

You can organize your notebook through a system of folders and subfolders. Many researchers organize their notebooks through project, date, user or grant. In some cases, researchers will make specific notebooks for equipment in the lab. Generally, a consistent naming convention or page structure can make it easier to find a specific piece of data.

You may create a PDF of your notebook or download your notebook as an Offline HTML document. The Offline HTML option is considered to be the high-fidelity version of your notebook and it will contain your attachments. The PDF is designed to be a snapshot of your notebook and it will contain links to download your attachments. To download your notebook, click the triple bar menu on the top right, select Utilities and select Create Offline Notebook or Notebook to PDF.

It is possible to manage an inventory in LabArchives using a Freezer Box or Database Widget. With the Import CSV function, you can import a CSV file to a database or freezer box widget. To learn more about Widgets or the Import CSV function please see the LabArchives Knowledgebase or contact LabArchives support for a widget training.

The Notebook Owner or Administrator can setup custom permissions of Can View, Can Edit and No Access for any part of the notebook. User roles and rights like signing and witnessing can be adjusted in User Management. You can also create Custom Groups to manage multiple users access at once. 

Widgets are customized HTML forms that can be made using the Widget Manager. To learn more about Widgets please see the LabArchives Knowledgebase or contact LabArchives support for a widget training.

The Activity Feed is a great way to see all changes made by a specific user or for a specific notebook. To access, select Activity Feed in the triple bar menu. The categories and filters make it easy to review recent changes in the notebook. The Notebook Dashboard and search feature can also be used to manage actions in the notebook.

You can receive notifications within LabArchives for actions such as comments or page signing. To view your notifications, click the triple bar menu on the top right and select Activity Feed. You can also turn on email notifications in User Properties.           

The Advanced Search feature at the top of the page allows you to search through any notebook in your account and the filters make it easy to find any piece of data that you are looking for. You can also search a specific folder or page by right clicking in the Notebook Navigator and clicking Search from here…

You can sign pages to permanently indicate a final version. If you turn on Page Witnessing, another user can approve or reject the signature. Page signing and witnessing must be turned on in Notebook Settings.